OSI Rockstars: By far
this is the one membership website that every e-commerce business owner should belong to. It is run by Janelle Elms
who is THE national expert on e-commerce business. She is a best-selling author and former instructor for eBay
On the OSI Rockstars website, there are over 600 hours of education available to the members in
addition to a very active and vibrant forum where the members help and encourage each other.
Cathi Aiello is one of the "Stage Managers" behind the scenes at OSI Rockstars and keeps on top of
the Accounting and Taxes forum. She also periodically conducts webinars along with Janelle on the subject of
accounting for e-commerce businesses.
Click the banner below to come join us and Choose Success!
QuickBooks Software: The best
software for most e-commerce businesses is QuickBooks. It is very affordable and offers a lot of user-friendly
Although it is easy to use once you have learned how, we do not recommend you try to learn it on
your own. The majority of the books and tutorials available for QuickBooks are geared towards small business in
general and do not take into account the unique issues that e-commerce businesses have.
We specialize in this area and have helped hundreds of eBay and e-commerce merchants get set up on
QuickBooks and learn the basics of using it for their business.
For eBay and e-commerce businesses, we recommend the QuickBooks PRO program. Simple Start is not
powerful enough and Premier is overkill.
Once you have purchased your software, the next step is to purchase one of our Complete Setup Packages to get your QB file set up for you and spend some time with us to
learn how to use it including how to import your sales into QB from PayPal.
Inventory Spreadsheet: Our
basic spreadsheet for tracking inventory that we developed for our clients is available for free download
Receipt Scanner: You know all those little pieces of paper you
accumulate throughout the year... those receipts? The majority of them today are printed on thermal paper. That's
the slick, sort of shiny paper that is just like the first fax paper back when we used thermal paper in fax
Do you remember what happened to those thermal faxes over time? The ink on them evaporated over
time. Back in the days of thermal faxing, it was common practice to run all important faxes through a copy machine
to create a better permanent record.
The same is true for those thermal receipts. You can pack them neatly away in a box, spend hours
filing them into their appropriate folders, tape them to paper and organize them neatly into a binder, but still in
2-3 years most of them will be completely blank. Blank pieces of paper are not going to help you in an audit.
Those receipts need to be copied or scanned. And if you scan them, be sure to use one of the
scanners that are approved by the IRS (not all of them are).
The scanner that we recommend is
PayPal Import: The IIF file
that can be downloaded from PayPal and imported into QB can save you tons of time on the bookkeeping for your
e-commerce business. We always recommend using it over the EAA (eBay Accounting Assistant) product from eBay as the
PayPal IIF file always works and the EAA can be very buggy with little to no support
There is another tool you can use as step between the PayPal IIF file and the QB file that will
bring your PayPal data into QB cleaner and more completely than if you just used the import file straight from
PayPal. That product is SimplePort and we highly recommend it.
It does come with a monthly (or annual at a discount) subscription price but for many of our
clients, the time saved far outweighs the money spent. You need to have both it and your QB file set up correctly,
though and we can help you with that during a consulting session or even better, with one of our complete setup packages.
Website Building: If you're in business, you need a
website. XSitePro is seriously
the easiest program I've ever used. You do NOT need to know website programming or html to build a great
site. In fact this site is built with XSitePro.
Get it. You won't regret it!